Greater efficiency of training processes
INTEGRATED TRAINING MANAGEMENT SYSTEM FOR TRAINING ENTITIES
Quidgest’s Integrated Training Management System for Training Entities aims to help internal stakeholders provide up-to-date training to ensure that the latest information and the required skill set are correctly disseminated across organizations.
SHARING INFORMATION FOR ORGANIZATIONAL GROWTH
Knowledge is one of the most important assets of an organization. However, it is often closed in silos – only a few people have access to the information or the skills to help the company thrive. Therefore, it is vital that knowledge is spread throughout the employees.
But for this knowledge to be transmitted effectively, it is fundamental that it is done by certified training entities. The certification of these entities depends a lot on them having structures with human resources, facilities, and suitable equipment.
Having a mission to provide a service of excellence, based on the dynamization and transmission of skills recognized as essential by the trainees, these entities should be able to respond to challenges.
To support training entities, Quidgest developed the Integrated Training Management System
MAIN BENEFITS FOR TRAINING ENTITIES
MAIN FUNCTIONALITIES
1. TRAINEE’S PROCESS
- Management of all trainee data: biographical information, training history, certifications, enrolments, and exams;
- Evaluate trainees: the record of evaluations given by trainers and the possibility of identifying the different moments of evaluation;
- Web enrolment in training activities of interest.
2. TRAINER’S PROCESS
- Management of all trainer data: professional information, entity to which they belong, associated costs, and availability;
- Evaluation of the trainers: integration with the evaluations made by the trainees and generation of indicators to support management.
3. CLIENT’S PROCESS
- Management of all trainer data: professional information, entity to which they belong, associated costs and availability;
- Evaluation of the trainers: integration with the evaluations made by the trainees and generation of indicators to support management.
4. TRAINING ACTIONS
- Management of all training activities: enrolments, sessions, absences, attendance lists, evaluation, and documentation;
- Management of logistical operations related to training courses: available rooms and requisition of necessary equipment.
- Organization of the actions in a tree, allowing a better view of the associated modules.
5. TRAINING MANAGEMENT
- Assessment of training needs;
- Definition of the training plan and contents;
- Internal (organizational level) and external (training centers) dissemination of open courses;
- Monitoring and control of the implementation of the training plan;
- Evaluation of the effectiveness and efficiency of training in real time and in the medium-term, by training area, course, and action.
6. TRAINING SUPPORT DOCUMENTATION
- Attaching support documents: programs, certificates, exams, management support maps;
- Issuing certificates and creating several reports with information regarding the number of training hours, trainers, attendance, among others;
- Management of the technical-pedagogic dossier and all the documentation related to training;
- Automatic generation of different examination summaries.
7. TRAINING MANAGEMENT STATISTICS
- Questionnaires for diagnosis, control and evaluation of training, easily parameterized by users;
- Graphs showing training needs by functional unit and trainee;
- Reports on the issuing of diplomas (by action and by trainee), timetables of actions planned and carried out, evaluation questionnaires and satisfaction questionnaires, etc;
- Obtaining management indicators: statistics and charts that facilitate the control of processes, such as attendance, evaluations, degree of satisfaction, etc;
- Map with the global training plan, by functional unit, and by trainee.
8. OTHER GENERAL FUNCTIONS
- Training budgets by action and by course, with different types of costs;
- Interoperability with the Competence Management and Performance Management solutions (at the organizational level);
- Access to information with multiple profiles, according to the type of user and through the introduction of a password;
- Personalized access to information through user login;
- Import and export of data from the system to Office tools, among others;
- Integration with web platforms;
- Pre-defined and personalized alerts and notifications (expiry of the CAP certificate, expiry of the Citizen’s Card and enrolment control);
- Integration with the organism’s website (for the dissemination of training actions in progress).
CHANGE MANAGEMENT
Although some members can understand the great added value of introducing a new system that boosts productivity and improves results, we know that these changes presuppose a change in the activity of all internal stakeholders.
Organizations that use Quidgest’s Integrated Training Management System
CONTACT US AND MAXIMIZE THE KNOW-HOW INSIDE YOUR ORGANIZATION
ABOUT
Quidgest is a global technology company headquartered in Lisbon and a pioneer in intelligent software modeling and generation. Through its unique generative AI platform, Genio develops complex, urgent and specific systems, ready to evolve continuously, flexible and scalable, for various technologies and platforms. Partners and large organizations such as governments, multinational companies, and global multilateral institutions use Quidgest’s solutions to achieve their digital strategies.
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CONTACTS
R. Viriato, 7
1050-233 Lisboa | Portugal
Tel. +351 213 870 563
quidgest@quidgest.com
