INFORMATION MANAGEMENT SYSTEM

information management system

INFORMATION MANAGEMENT AS A FACTOR OF PRODUCTIVITY AND AGILITY

As the volumes of information involved in the functioning of an organization increase, so does the risk of loss of data and the difficulty in accessing the desired content. As a consequence, organizations may face problems in controlling deadlines and organizational flows.

Implementing a Document Management solution proves to be decisive for the proper functioning and performance of any company, especially in the dynamic context of changes and permanent challenges. It will make possible the standardization and structuring of work processes, archiving, classification, and approval of the information, thus avoiding waste of time and, more importantly, loss of data.

Technological information systems, combined with practical information management, contribute significantly to organizations’ success and the management model itself.

sistema de gestao documental

THE QUIDGEST SOLUTION

To guarantee transversal management of the information “life cycle” of any organization and the bodies, entities, or departments that compose it, Quidgest has developed an innovative and integrated Document Management system, generating critical competitive advantages.

  • COMPLIANCE GUARANTEE

    Entirely web-based, this Integrated Information Management system ensures compliance with all rules and regulations in force, whether legal or the organization’s functioning, and guarantees high flexibility and horizontal and vertical scalability.

  • COMPREHENSIVE MANAGEMENT

    It allows organizations to combine concerns about the management of electronic documents and their internal processing, with issues of archival nature related to the classification, evaluation, selection, and conservation of documentation.

  • FLEXIBILITY

    The system can be generated according to the requirements and needs of each customer. It can be permanently updated in the face of increased requests for changes or the introduction of new information.

  • UNLIMITED LICENSE

    This is an unlimited and lifetime licensing system.

Through systems of this nature, which are more complex and more demanding, in a supported and transparent way, effective process decentralization and accountability in the process are carried out without losing the overall coherence of action.

WHAT DOES THE INTEGRATED INFORMATION MANAGEMENT SYSTEM

information management system
  • Registration and management of external and internal documents;
  • Creation of delivery notes for documents;
  • Digitalization of documents (integration with twain);
  • Creation and management of document versions;
  • Serial output production (mail merge);
  • Thematic indexing of documents;
  • Determination of deadlines for keeping records;
  • Association of a document with another document;
  • Aggregation of documents in dossiers/processes;
  • Ad-hoc referrals and workflow (BPMN);
  • Creation and editing of workflows;
  • Invoice approval cycle management and order values ​​control;
  • Electronic signature of documents and orders with digital certificates;
  • Notifications of referrals on the desktop and by email;
  • Management of employee absences and appointment of a substitute employee;
  • Search engine (full content search);
  • Records quality control listings; Control of document dispatch, archiving, transfer and deletion of the physical archive;
  • Restriction of access to features through user-profiles and properties; Integration with email.

The Integrated Information Management System is a complete and intuitive web solution that makes the transversal management of the entire information life cycle of any organizational reality.

ADVANTAGES FOR ORGANIZATIONS

  • DEMATERIALIZING PROCESSES

    Registration, digitization, circulation, and storage of documents in electronic format.

  • COST REDUCTION

    Automatic information introduction and processing without the need for duplication of documents. Cost reduction with consumables.

  • PHYSICAL PROTECTION OF OFFICIAL DOCUMENTS

    When circulating in electronic format, the handling of the physical supports of the documents is reduced, and their degradation is avoided.

  • SEARCH AND QUICK AVAILABILITY OF INFORMATION

    Information retrieval problems are solved through immediate distribution and location of processes at any time and place, crossing available information.

  • CONSTANT UPDATE OF AVAILABLE INFORMATION

    In-real-time updating of the registration, filing, and processing of documents and processes.

  • UNIFORMIZATION OF INFORMATION TREATMENT

    The number of meta-information fields to register documents and processes is minimum, avoiding data omission.

  • GREATER SECURITY

    Access to documents and processes is limited, varying according to the user’s profile and by entering a password, which facilitates access control.

  • IMPROVING WORK FLOWS

    Processes are treated with higher speed and control in the circulation for decision making, which increases productivity and leads to significant improvements in resource management.

  • MORE EFFICIENT MANAGEMENT

    Correct and updated perception, through management indicators, of the work done by the organization.

  • QUALITY OF SERVICES PROVIDED

    By promoting the highest performance of the entire organization, controlling deadlines, and the integrity of information, this system improves the quality of the service provided to the customer.

  • BETTER RELATIONSHIP WITH CUSTOMERS

    The effective monitoring of the processes guarantees the transparency of the procedural execution and the information transmitted to the client.

  • INTEGRATION CAPACITY

    All Document Management modules can be integrated and with other Quidgest solutions, allowing information sharing and homogenization of procedures.

With an unlimited licensing option, this modular document management system is prepared for the most significant challenges and constant changes of the leading organizations in their area of ​​activity.

ABOUT

Quidgest is a global technology company, a pioneer in automatic software modeling and generation. Through the extreme low-code platform Genio presents a vast portfolio of solutions, in different areas, aimed at continuous improvement in the management of companies and public institutions of excellence.

Quidgest is a certified company

CONTACTS

R. Viriato, 7
1050-233 Lisboa | Portugal
Tel. +351 213 870 563
quidgest@quidgest.com